Effective Date: February 12, 2020
This Policy governs the use of data collected by our websites at www.treedom.co and the Treedom Tools Application (collectively “Service” or “Treedom Tools”). This includes personally identifiable information that we collect when an account is created (“Account Information”), content is added to a profile (“Profile Content”), events ("Events") or groups (“Groups”) are created by teachers, counselors or schools, and messages (“Messages”) are sent via Treedom Tools. Any data collected by Treedom Tools that may be related to an individual student is considered “Student Data.”
Prior parental or legal guardian consent is required before any student may use Treedom Tools. Prior parental or legal guardian consent may be obtained by teachers, counselors and schools in several ways:
Account Information: We collect a student’s name, email address, password and profile picture when an account is created. We may also collect a student’s telephone number if it is entered. This personally identifiable information may be entered by a teacher, counselor, school or student, or populated from the student's account with a third party sign-in service such as a Clever account.
Profile Content: Treedom Tools also collects content that is added to a student profile. This content may include photos, files, notes, hyperlinks, and other ways of documenting student participation. We regularly add types of information that can be uploaded to a profile, and these are all covered by this Policy.
We also collect comments on posts in a student’s profile which may be text. Profile Content that is uploaded by a student, teacher, counselor or school may be considered a student education record as defined by FERPA.
Messages: Messages that are sent and received in Treedom Tools by teachers, counselors, students or others are collected by Treedom Tools.
Events: Teachers or counselors may use Treedom Tools to create Events to use with their students. Events may include text instructions.
Event Profiles: Teachers, counselors and school administrators may create a public Event profile, that may include the name and profile picture, the school's name, the school's location, and other information teachers, counselors or schools may choose to publish.
Signatures: Treedom Tools collects signatures in the context of off-site supervisor verification. We will not use any signature in any activity outside of the explicit purpose to confirm authenticity of the log.
Log Information: When a student uses our Service, we automatically collect some types of data relevant to how the student uses our Service, such as browser type, referring site, the date and time of use, connection information like ISP or mobile operator, Internet Protocol (IP) address, log in and log-out times, volunteering activities and preferences.
Communications: Treedom Tools collects any information a student sends to us directly, such as email communications.
Log Data: When a student uses our Service, we receive log data such as your IP address, browser type, operating system, device information and your mobile carrier. In addition, we may receive or collect additional information such as the referring web page, referring search terms and pages visited. If Treedom Tools is used by a teacher, counselor, parent or school administrator, Treedom Tools may use his or her IP address to determine his or her approximate location for the purposes of sending to him or her customized marketing and other information about our products.
We only use this information to improve our Service. For example, we use this collected information to:
A student may withdraw consent for the collection of his or her personal information at any time, and also may decline marketing communications from us, by providing written notice to us.
We do not share Student Data for advertising or marketing purposes, or allow data collection by third-party advertisers or data brokers. We do not allow in-app purchases for student accounts.
We do not sell or otherwise share Student Data with any third parties, except for the limited purposes described below:
Treedom Tools analyzes aggregate and use data to improve our Service and further our development. To help us analyze this data, we use a small number of third-party services. These services are contractually obligated only to use data about your usage of Treedom Tools to provide analytics services to us. These services are prohibited contractually from sharing or using Student Data for other purposes.
We also use third-party conversion tracking services only to understand if a teacher or counselor signs up for Treedom Tools after seeing an advertisement for Treedom Tools. None of the data a student shares with Treedom Tools (i.e., Account Information or Profile Content) is shared with these services.
Cookies are small text files that we transfer to a student’s web browser that allow us to identify the web browser and store information about a student’s account. We use these cookies to keep a student logged in to Treedom Tools, customize the student’s experience, understand the student’s use of our Services, and promote our Service to teachers, counselors and schools. A student may choose to disable cookies in his or her browser settings. Please be aware that Treedom Tools will not work properly if the cookies and disabled or declined.
Web beacons are electronic images that can be used in the Service or emails. We use web beacons to deliver cookies, track the number of visits to our website, understand usage and campaign effectiveness, and determine whether an email has been opened and acted upon.
Treedom Tools is designed for safe sharing by its users. Teachers, counselors and schools control with whom Events and Groups are shared, and they must approve any and all student users before access is granted. Teachers, counselors and schools may choose to publish certain content to a public post. The applicable teacher, counselor or school will determine if students may share their content with other students. Parents or legal guardians may request in writing (electronic or otherwise) that teachers, counselors or schools grant student account access to other individuals. The school administration must approve or decline the request, within five business days of the request, at their sole and exclusive determination, which shall not be withheld unreasonably. If approved, the parent or legal guardian may share the student’s account or content in accordance with the approved request; however, Treedom Tools has no obligation, responsibility or liability for any sharing of the relevant account or information by the student, parent or other individual.
A student has the right to access, correct, delete or download for transport to a similar service any of his or her personal information collected by Treedom Tools. A parent or legal guardian may correct, edit, download or update information in his or her child’s account by contacting either the relevant teacher, counselor or school directly, or us at [email protected]. A parent, legal guardian, teacher or counselor may update the information in his or her Treedom Tools account either directly by logging into his or her Treedom Tools account and viewing the Account Settings tab on the profile, or by contacting us at [email protected].
If you would like to delete your Treedom Tools account or any content submitted to Treedom Tools, please send an email to [email protected]. If you are a teacher, counselor, or school administrator, please be aware that FERPA requires us to retain student education records once a valid request to inspect those records has been made.
Treedom Tools uses numerous safeguards to protect the integrity of your personal information, including the use of access-controlled data centers, routine third party security audits, restricted employee access to user information, data encryption in transit and encryption of Profile Content at rest. In the event of a security breach, we will notify affected account holders within the amount of time required by law.
At its sole, exclusive and unilateral discretion, Treedom Tools may from time to time make or adopt changes or revisions to this Policy. If we make changes or revisions to this Policy that we believe will materially affect your rights, we will notify you by email about these changes or revisions, and post a notice to our Service. If you continue to use our Service after you receive notice of changes to this Policy, these changes or revisions will be deemed accepted by and applicable to the account holder upon adoption of the changes or revisions by Treedom Tools.
Please contact us at: [email protected]
Treedom Tools Inc.
345 N Maple Drive, #135
Beverly Hills, CA 90210